BATB Rules

1.Name Of The Association

This Association shall be called “The British Association for Tissue Banking”.

2.Aims

The Association is instituted for the advancement of tissue banking: to contribute to the preparation and maintenance of professional standards for the practice of tissue banking in the United Kingdom: to facilitate the interchange of information between members: to provide opportunities for the discussion of all aspects of tissue banking practice: to encourage relevant research and development: to provide informed comment to external agencies: to foster education and training in tissue banking: to maintain national and international links with relevant bodies: to make knowledge in the field of tissue banking available to any person for the general good of the community.

3.Membership

3.1 Persons who are, or have been, engaged in tissue banking, research or other activities connected with tissue banking and related subjects, shall be eligible for election as ordinary members. Only ordinary members shall have voting rights.

3.2 Companies who supply equipment or services to tissue banks shall be eligible for election as commercial corporate members, but shall have no voting rights.

3.3 Persons who wish to become members of the association shall apply to the General Secretary on the form provided. The committee shall be empowered to accept or reject applications and shall acquaint the full membership with the names of new members and unsuccessful applicants at the earliest opportunity.

3.4 Each member shall pay an annual subscription at such rate as shall, from time to time, be determined by ordinary members at a general meeting. The fee for Commercial Corporate Membership will be five times that for Ordinary Membership. The subscription is payable in advance and becomes due on 1 January. In the case of a newly elected ordinary member, the first payment shall be made in and for the year of election, except that the subscription paid by members elected after 1 October of any year shall be for the remainder of that year, together with the whole of the year following. Ordinary members may apply to the General Secretary for the subscription to be waived in cases of real difficulty of payment.

3.5 Any ordinary member whose subscription is two years in arrears and any commercial corporate member whose subscription is one year in arrears and has been duly notified of the fact at the address last known to the Association shall, ipso facto, cease to be a member of the association, but shall be eligible for re-election.

3.6 Any ordinary member may, upon retirement, request to become a retired member. Retired members shall not be required to pay the annual subscription but shall have all the privileges of ordinary members, including voting rights.

3.7 Any members may recommend for election as an honorary member, any person of distinction who has contributed outstandingly to the aims of the association. Honorary members shall be elected by simple majority vote at a general meeting and shall have all the privileges of ordinary members, including voting rights.

3.8 The association shall elect by ballot one of its members, who must at some time have served on the Committee, to act a Vice President for a period of two years. After two years in office the Vice President shall automatically become President for two years. The Vice President shall be empowered to deputise for the President on any occasion when the President is unavailable. Only the President, Vice President, or someone specifically appointed by either of them may make statements on behalf of the Association.

3.9 The business of the association shall be conducted by a committee of six elected members and the Vice President, chaired by the President. Chairs of Special Interests Group and the editor of the newsletter may attend ex officio meetings of the committee, but they shall not have the right to vote, unless also duly elected as members of the committee.

3.10 No member of the committee shall be eligible to serve for more than three consecutive years, a rotation being arranged so that two members normally retire each year.

3.11 Nominations for Vice President and to vacancies on the committee may be made by any member of the association, but the retiring President shall not be eligible for re-election to the office of Vice President for a period of two years and retiring committee members shall not be eligible for re-election for one year. Whenever the number of nominations exceeds the vacancies available, election shall be by postal ballot in the month preceding the Annual General Meeting.

3.12 When elected, the committee shall distribute amongst its members the offices of General Secretary, Treasurer and Meetings Secretary and shall acquaint the full membership with the name of the holder of each post.

3.13 The General Secretary shall have overall responsibility for the administration of the affairs of the association. He shall keep the minutes of all committee and full meetings of the association and present them for approval at the next meeting of the committee or of the association as appropriate. He shall also receive applications for membership and have responsibility for bringing them before the committee and the next general meeting of the association and maintaining an accurate record of the membership of the association.

3.14 The Treasurer shall receive the annual subscriptions from ordinary members and hold the funds of the association. He shall provide the Annual General Meeting with an audited statement of the financial position of the association.

3.15 Every two years the executive committee will appoint a Professional Standards Committee Chairman. The role of the Professional Standards Committee (PSC) will be to investigate complaints and allegations concerning the behaviour of the members of the association. For each case that arises, this chairman will be free to co-opt up to 4 individuals, who may or may not be members of the association, to form the committee. The PSC Chairman will not sit on the executive committee.

3.16 When a complaint is received by the association concerning the professional behaviour of a member this will be sent, without discussion by the executive committee, to the PSC Chairman. The PSC Chairman will inform the subject of the complaint details without delay, stating that it will be investigated according to the procedures set out in the rules. The PSC will decide whether there is a case to answer and, if so, will conduct an investigation. A report of the investigation outcome must be returned to the executive committee within 3 months of receipt of the complaint, with a copy to the subject.

3.17 On receipt of a report from the PSC which recommends disciplinary action, the executive committee will appoint a disciplinary committee (DC) to be chaired by a non-BATB member. The DC will have no more than 4 members and these will not be executive committee members or PSC members. Within one month of receipt of the PSC report, a hearing will be conducted, in the presence of the subject of the complaint and disciplinary action agreed. The subject of the complaint and the executive committee will be informed of the decision within one week of the hearing. The following disciplinary penalties can be imposed by the DC:

  • Written warning
  • Removal of office
  • Temporary removal of membership

The executive committee will appoint an Appeals Committee should the subject of the complaint or the complainant wish to appeal a DC decision.

3.18 The newly elected Vice President and committee members and the new President, shall take office 15 days after the Annual General Meeting.

3.19 Vacancies on the committee occurring during the year may be filled by co-option until the next Annual General Meeting.

3.20 The association may affiliate to other bodies on recommendation by the committee and a simple majority vote of Members, either at a general meeting, upon giving four weeks notice, or by postal ballot.

4.0 Special Interest Groups

4.1 Upon petition by no fewer than ten members in good standing, the committee may approve the establishment of Special Interest Groups within the Association. Such Groups shall hold meetings, either with the association as a whole or separately, to further the general aims of the Association as they affect the Group’s specific field.

4.2 Any member of the Association can become a member of any Special Interest Group upon request and may resign his group membership at any time.

4.3 Each Special Interest Group shall hold a biennial election for a Chairman and Secretary, who shall administer the activities of that Group. Groups may choose to change their Chairman and Secretary in alternate years to provide continuity within the group. They shall keep the President and General Secretary of the Association fully informed of all plans and activities of that Group and shall, upon request, report in writing or in person to the Committee. Group Chairmen shall have the right to attend committee meetings of the association, but shall have a vote only if they are committee members in their own right.

4.4 Public statements of behalf of the association may be made by Special Interest Groups only with specific approval of the President or Vice President of the Association.

4.5 Special Interest Groups may be wound up by a majority vote of the members of that group, providing that no more than ten members vote against the motion.

4.6 The President of the Association shall have the power to suspend the activities of any Special Interest Group. Any such suspension shall be considered by the Association’s Committee within a period of four weeks. The Committee may then recommend to a General Meeting of the Association that the Group be discontinued or that the suspension be lifted, with or without conditions. Four weeks notice shall be given of any such General meeting, no fewer than 21 members must be present and any decision shall require a two-thirds majority.

5.Publications

5.1 The Association shall produce a newsletter to help advance the aims of the association as specified under Rule 2. The newsletter will be sent to all members in good standing on a regular basis.

5.2 The committee shall appoint an editor to have responsibility for the newsletter. The editor shall be fully accountable to the committee who will review the appointment every two years. The editor shall have the right to attend meetings of the committee, but shall have a vote only if duly elected as a member of the committee.

5.3 The committee may approve other forms of publication that are in accord with the aims of the association as specified under Rule 2.

6.0 Meeting

6.1 The Annual General Meeting shall be held in the spring of each year, in conjunction with a professional and scientific meeting. Special general meetings shall be held in conjunction with other meetings, whenever there is business to transact.

6.2 The Rules of the Association can be altered only at an Annual General Meeting and only after notice has been given to the members at least eight weeks previously. No alteration shall be made unless a minimum of 21 members are present and two-thirds of those voting in favour.

7.0 Income And Property

7.1 The income of the association is to be used at the discretion of the committee, solely in furthering the interests of the association and in pursuance of its general aims.

7.2 In the event of the association being wound up, any assets remaining after all outstanding accounts are paid, shall be directed to an object conforming to the aims of the association as directed by the members.

7.3 No dividend, gift, division or bonus in money shall be made to or between any of the ordinary, honorary or retired members of the association provided that this need not prevent payment to members of the association of

  • reasonable remuneration for goods, labour or power supplied, or services rendered: or
  • reasonable interest for money lent; or
  • reasonable rent for any premises; or
  • reimbursement of expenses incurred with the approval of the Association.

 

8.0 Standards For Tissue Banking

8.1 The association’s Standards have the same standing as the Rules of the Association and can only be altered in the same way as outlined in Section 6.2.

8.2 It is the duty of each member of the association to strive to uphold the Standards of the Association.